Statutory registrations

Which registrations does your business actually need?

Some registrations are required by law for many employers or businesses. Others depend on your entity type, your staff, your industry and the area where you operate. We help you check the position, prepare the information and coordinate the applications.

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Tell us what your business does, how many people it employs and where it operates. We will explain which registrations may apply.

  • TPIN, ZRA and tax registration
  • NAPSA, NHIMA and Workers' Compensation
  • Licences, levies and renewals
A conference venue in Lusaka, Zambia

Registration types

What each registration is for

This is a guide, not a claim that every business needs every item. We confirm what applies to your situation before you apply.

  • TPIN and ZRA account

    A TPIN is a taxpayer identification number. It is used by the Zambia Revenue Authority to identify you or your company for tax. It is normally needed to trade, invoice, import, employ people and file returns.

    Who may need it: most companies and businesses that carry on taxable activity in Zambia.

  • NAPSA registration

    NAPSA is the National Pension Scheme Authority. Employers register and contribute for eligible employees so they build pension savings.

    Who may need it: employers with eligible workers, subject to the current NAPSA rules.

  • NHIMA registration

    NHIMA is the National Health Insurance Management Authority. Employers register and contribute so eligible members can access health cover under the scheme.

    Who may need it: employers and members covered by the current NHIMA rules.

  • Workers' Compensation

    The Workers' Compensation Fund Control Board provides cover for workers who are injured or become ill because of their work. Employers register and pay contributions.

    Who may need it: employers in workplaces covered by the current law.

  • Business levy

    A business levy is a local authority charge for certain business classes. The amount depends on the type and size of the business and the council area.

    Who may need it: businesses in classes covered by the local council's rules. Check with the council where you operate.

  • Business licence or permit

    Some activities need a licence or permit before you can trade, such as health, food, alcohol, transport, mining, education or financial services. The authority depends on the activity.

    Who may need it: businesses in regulated activities. Not every business needs every licence.

  • Tax filing and account support

    Registration is only the start. We help coordinate tax filing and accounting support through qualified professionals so deadlines are not missed.

    Who may need it: registered taxpayers with filing obligations.

  • Licence renewals

    Many licences, certificates and local charges must be renewed. We help track renewal dates and coordinate the paperwork.

    Who may need it: any business holding a renewable licence or certificate.

Important

Not every business needs every registration

It is easy to find long lists online that make it look as though every company must register for everything. That is not accurate.

A small company with no employees may have different obligations from a factory with fifty staff. A consultancy may need a different licence from a restaurant, a clinic or a transport business. A company based in one council area may face a different local charge from one in another.

We look at your entity type, your employees, your activity and your location, then explain what is likely to apply. Where the answer depends on current rules or a professional opinion, we say so and point you to the authority or a qualified adviser.

Requirements change. We check the current position with the relevant authority rather than relying on an old checklist.

What you may need

Information to prepare

The exact list depends on the registration. In general, expect to provide:

  • Your company registration certificate and TPIN, where already issued
  • Director, shareholder or owner identification documents
  • The business address and contact details
  • A description of the activity and the number of employees
  • Payroll information for NAPSA, NHIMA or Workers' Compensation
  • The licence or certificate you already hold, if you are renewing
  • Any correspondence from the authority about the application

The process

How we coordinate the registrations

  1. Tell us about the business

    Share the entity type, activity, location and number of employees.

  2. We map what applies

    We list the registrations that may apply, the authority responsible and the information needed.

  3. You confirm the scope

    You decide which applications you want us to coordinate. We confirm the service fee in writing.

  4. We prepare and submit

    We check the forms and supporting documents, submit or coordinate submission and follow up.

  5. We record the next dates

    You receive a simple summary of what was registered, what is pending and when renewals or filings are due.

Costs

Official fees and our fee

Each authority sets its own fees. Some charges depend on payroll, turnover, business class or the council area. We do not publish unverified amounts.

Our service fee is separate. We confirm it in writing before work starts and tell you which payments go to the authority and which go to us.

We do not guarantee registration, licence, tax or immigration outcomes. The relevant authority makes the decision.

Official sources

Check the current rules

Use the official websites for the latest requirements and fees:

Requirements and fees can change. Check the official website before you rely on any detail.

Questions

Statutory registration questions

Is a TPIN the same as a company registration number?

No. The company registration number comes from PACRA when the company is registered. The TPIN is a taxpayer identification number issued through the Zambia Revenue Authority. They are separate, and you may need both.

Does every employer need to register with NAPSA and NHIMA?

Registration and contribution rules depend on the current law and the people you employ. Most employers with eligible employees will have obligations, but the details can vary. We check the current position and explain what applies to your business.

Do I need Workers' Compensation if I have one employee?

It depends on the work and the current rules. Workers' Compensation is there to cover work-related injury or illness, and registration is not something to guess about. Tell us about your workplace and we will help you check.

Is a business levy the same as a business licence?

They are related but not always the same. A business levy is a local authority charge for certain business classes, while a licence or permit may be required for a specific activity. The council or the licensing portal can confirm what applies to your business.

Can you file my taxes?

We coordinate tax filing with qualified tax and accounting professionals. We do not provide tax advice or sign off accounts ourselves. We will explain who does the work and what it costs.

Contact

Tell us what you need

WhatsApp is usually the fastest way to reach us. Email works too, and it is better if you want to send documents or a detailed schedule.

Email us
Address
Liberty Mall, Long Acres
Lusaka, Zambia

Messages are answered during Zambian working hours (CAT, UTC+2), Monday to Saturday. If you write outside those hours, you will get a reply on the next working day.

Helpful things to include

  • What you want to do, in your own words
  • Whether you are already in Zambia or still overseas
  • Your type of business or the service you need
  • Any deadline you are working towards

You do not need to have it all worked out. A rough outline is enough to start, and we will ask about anything we still need.