Business compliance

Keep your company in good standing, year after year

Registering a company is the beginning, not the end. There are annual returns, renewals and filing dates to track. We help you see what is due, coordinate the work and keep the paperwork moving.

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Tell us what registrations and licences you already hold. We will help you build a simple compliance calendar.

  • Annual returns and company renewals
  • Licence and certificate renewals
  • Tax filing coordination and reminders
Business premises and traffic along Cairo Road in central Lusaka

What we help with

The paperwork that keeps a company active

Compliance is mostly about dates and evidence. We help you know what is due and make sure it is not left until the last week.

  • Annual returns

    Companies usually need to file annual returns and keep certain records. We help prepare the information and coordinate the filing.

  • Company renewal

    Keep the company registration and related certificates current. We track the renewal date and coordinate the steps.

  • Tax filing coordination

    We coordinate with qualified tax professionals so returns and payments are handled on time. We do not provide tax advice ourselves.

  • Licence and permit renewals

    Many sector licences expire. We list what you hold, when it expires and what the renewal requires.

  • Statutory contribution checks

    We help check that NAPSA, NHIMA and Workers' Compensation registrations and contributions are not falling behind.

  • Local charges and levies

    Business levies and local charges can depend on your council area and business class. We help confirm what applies and when it is due.

  • Record keeping support

    A simple, organised folder for certificates, returns, receipts and correspondence makes renewals and inspections much easier.

  • Compliance reminders

    Monthly or quarterly reminders so a deadline does not depend on someone remembering.

Plain English

What business compliance means

Compliance simply means doing the things the law and the authorities require you to do, and being able to show that you did them. That can include filing a return, renewing a licence, paying a contribution or keeping a record.

It is not a single certificate. Two companies in the same building can have different obligations because they do different work or employ different numbers of people.

We help you build a list that fits your business, then coordinate the work with the right office or qualified professional.

We are a coordination service, not a law firm or an accounting firm. We do not provide legal, tax or audit opinions.

What you may need

What to have ready

  • Your company registration certificate and TPIN
  • Your latest annual return or filing reference
  • A list of licences, permits and certificates you hold, with expiry dates
  • Payroll and contribution records for NAPSA, NHIMA and Workers' Compensation
  • Contact details for your accountant or tax adviser, if you have one
  • Any letters, notices or penalties from an authority

The process

How we set up your compliance calendar

  1. We list what you hold

    We collect the registrations, licences and filing references you already have.

  2. We map the dates

    We put the annual returns, renewals and filing dates into one simple calendar.

  3. We confirm who does what

    Some steps we coordinate. Tax and audit work is done by qualified professionals. You always know who is responsible.

  4. We remind you before deadlines

    You get a reminder with enough time to collect information and make a decision.

  5. We keep the evidence

    Certificates, receipts and acknowledgements are stored in one place for the next renewal or inspection.

Costs

How we charge

Some clients need a one-off compliance review. Others want ongoing monthly or quarterly support. We quote for the scope you choose and confirm it in writing.

Official fees are separate and are paid to the relevant authority. We tell you which payments are official charges and which are our service fee.

Official sources

Check the current rules

Requirements and fees can change. Check the official website before you rely on any detail.

Questions

Compliance questions

What happens if I miss an annual return?

The authority may charge a penalty or take other action. The exact consequence depends on the rules and how late you are. Tell us as soon as you know a deadline has been missed so we can help you deal with it openly rather than ignore it.

Can you act as my accountant?

No. We coordinate with qualified accountants and tax professionals. We do not prepare audited accounts, provide tax advice or sign off financial statements. We will introduce you to an appropriate professional where needed.

Do I need a compliance service if I have an accountant?

Not necessarily. Some clients only need help coordinating the non-tax registrations, renewals and local follow-up. Others want one point of contact across several providers. We will tell you if your existing adviser already covers the work.

How often should compliance be reviewed?

At least once a year, and whenever you change your activity, location, directors or employee numbers. A short review after a change can prevent a bigger problem later.

Contact

Tell us what you need

WhatsApp is usually the fastest way to reach us. Email works too, and it is better if you want to send documents or a detailed schedule.

Email us
Address
Liberty Mall, Long Acres
Lusaka, Zambia

Messages are answered during Zambian working hours (CAT, UTC+2), Monday to Saturday. If you write outside those hours, you will get a reply on the next working day.

Helpful things to include

  • What you want to do, in your own words
  • Whether you are already in Zambia or still overseas
  • Your type of business or the service you need
  • Any deadline you are working towards

You do not need to have it all worked out. A rough outline is enough to start, and we will ask about anything we still need.